FOR RECRUITMENT AGENCIES
Calls without staff
Recruitment automation software for agencies: availability calling, job matching and shortlists
A ranked, confirmed-available shortlist, minutes after the vacancy lands.
The problem
The first hour is always wasted
Built for perm and temp desks alike, in construction, industrial, driving, warehousing and care.
Availability decays the moment it is recorded.
A candidate record shows what was true the day someone last spoke to them. In a database of thousands, the proportion current at any moment is small.
Much of the workforce cannot be reached in office hours.
Site and shift workers do not answer between half seven and half five. They pick up in the evening and at weekends, exactly when your consultants have gone home.
Short-notice bookings go to whoever confirms first.
A Friday order for a Monday start goes to the agency that confirms a worker first, not the one with the best candidate.
The film
Recruitment Automations, in 60 seconds
The six AI agents, the jobs they take off your desk, and how they work together.
Shown on example data: the calls screen is a mock-up made for the film.
What runs without you
The calls, and the texts when nobody answers
Inside the calling window the AI caller works the queue and writes every outcome back to the record. Anyone who does not pick up gets a text and an email with a ten-second availability check.
Calls run in parallel
Inside the calling window. Outside it, the queue holds to the next window. Every outcome is written back to the candidate record.
No answer? A text and an email
The self-serve link takes ten seconds: available, working, not looking, or available from a date. The answer lands on the record.
Built for an agency
Built for Avolon Group, a construction recruitment agency supplying groundworkers, operators and site professionals across the South and Home Counties.
“This product has completely transformed the way we engage with our candidate database. 10/10 would highly recommend.”
How it runs
Vacancy to shortlist in twelve minutes
Two steps need a person. Everything between them runs without anyone touching it.
Consultant raises the vacancy
In your CRM, exactly as now. No change to existing workflow.
Vacancy synced and parsed
Role, site postcode, certifications, start date and rate extracted.
Full database scored against the vacancy
Role, travel distance, certifications held, days since availability last confirmed.
Shortlist built, stale records queued
Confirmed within seven days goes straight to the shortlist. Strong but stale records are promoted to the front of the call queue.
Calls run in parallel
Inside the calling window. Outside it, the queue holds to the next window.
Outcomes written back
No answer triggers a text and email with a self-serve link.
Ranked shortlist emailed to the consultant
Ten entries, best fit first, all confirmed available.
Consultant calls the shortlist
The only calls your staff make.
Timings assume the vacancy is raised inside the calling window. One raised at 16:00 produces a shortlist the same evening. One raised at 22:00 produces it the following evening.
The output
What lands in the inbox
One email for each vacancy. No dashboard to learn and no change to how your consultants work.
10 available for Groundworker, Aldershot
Availability matching · Friday 17:58 · start Monday · £22/hr
- 1Candidate A4 miles · confirmed this evening · CSCS, NRSWA
- 2Candidate B7 miles · confirmed this evening · CSCS · placed twice
- 3Candidate C9 miles · confirmed Wednesday · CSCS, A58
- 4Candidate D11 miles · confirmed this evening · CSCS, EUSR
- 5Candidate E12 miles · confirmed Monday · CSCS · placed once
and five more, in rank order
Shown for a construction desk. The same shortlist works for any high-volume sector, and the fields configure to yours.
What it covers
Five parts of one platform
Candidate availability
Rung, texted and confirmed in the evening, written back to the record.
Job matching
The whole database scored against the vacancy, ten names in twelve minutes.
Timesheets
Missing sheets chased, handwritten ones read, hours matched and paid.
Bullhorn integration
Vacancies out, registrations and availability back, on a schedule that survives the CRM being down.
Compliance and onboarding
Starters registered, documents chased, expiries flagged before the gate.
Two ways to run it
Two ways to run it
The calling, matching and shortlisting are identical in both. What differs is where the candidate database lives and who owns it. The calling is the AI Voice Agent that rings a queue inside a window you set, and the ranking is the Matching Engine that shows why each person is on the list.
Connected to your CRM
Reads vacancies and candidates from the system you already run, and writes availability back to the same records. Nothing changes for your consultants.
- Works with Bullhorn, Vincere, JobAdder, Mercury, Recruit CRM and others with an open API
- No migration and no retraining
- The fastest route to running
From £12,500
One-off build. Running costs billed at cost.
On the Glo platform
The candidate database comes with the system. Your records are migrated across and the platform becomes the system of record, owned outright.
- No CRM licence and no per-user charge
- Migration from your current system included
- Removes the data extraction charge most vendors apply at exit
From £18,500
One-off build. Running costs billed at cost.
What it replaces
Cheaper than staff
A resourcer costs thirty thousand a year and more, and still will not make eighty availability calls at seven on a Friday. This does that work every evening and every weekend, for a one-off build fee, then keeps doing it at running cost.
Built once and owned outright, with no licence and no per-user charge. The database and the code belong to you.
2
steps from vacancy to shortlist need a person
12 min
from vacancy raised to ranked shortlist delivered
7 days
maximum age of any availability record in active matching
Questions
What agencies ask first
From £12,500 connected to the CRM you already run, or from £18,500 on the Glo platform with your records migrated across. A one-off build fee, then running costs billed at cost. The first scoping call turns the figure into a fixed quote.
Bullhorn, Vincere, JobAdder, Mercury, Recruit CRM and others with an open API. Nothing changes for your consultants.
No. They raise the vacancy in your CRM exactly as now. The only calls your staff make are to the shortlist.
No. It is built for perm and temp desks alike, in construction, industrial, driving, warehousing and care.
Twelve minutes, with two steps needing a person: raising the vacancy and calling the shortlist.
You do. Built once and owned outright, with no licence and no per-user charge. The database and the code belong to you.
Next step
Ninety minutes to find out
A scoping call covering your CRM, your sectors and your candidate data, after which the price becomes a fixed quote rather than a starting figure.